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Senior Writer: Supriya Bajaj
Date: April 26, 2024Want to perform more business tasks using less time, resources, and effort without compromising accuracy and quality? AI productivity tools are your best shot.
In fact, by 2035, AI will enhance productivity by 40%.
To help you leverage, we have curated this detailed buyer’s guide on AI productivity tools.
In this guide, we have covered the 12 best AI tools for productivity, including their pros and cons and reviews. Let’s dive in!
Not leveraging AI would force you to perform all business tasks manually, increasing inefficiencies, errors, and uncompetiveness. That’s why you must adopt AI productivity apps. Harnessing AI can streamline processes, automate repetitive tasks, reduce turnaround times, and eliminate inaccuracies effortlessly, ultimately boosting productivity.
5 Advantages of Using AI Tools For Productivity
AI tools can improve employee productivity by catering to multiple business areas. Let’s look at some major benefits of using the best AI tools for productivity –
- Enables your employees to perform more tasks in significantly little time by automating operational tasks.
- Empowers you to save labor costs by reducing the number of tasks and achieving the desired goals with fewer employees.
- Quickly processes huge volumes of data (AI data analysis) to uncover patterns and trends so you effortlessly make accurate data-driven decisions.
- Gives valuable recommendations based on the latest data to ensure you make better decisions and mitigate potential risks from wrong decisions.
- Decreases response times and enhances client satisfaction by automating menial customer support tasks.
Best 12 AI Productivity Tools in 2024
Best AI productivity tools can help you streamline your business operation. For instance, 64% of business owners say that AI significantly enhances client interactions without much effort or cost.
After extensive research and analysis, we have curated a list of AI productivity tools. These software are carefully selected based on usability and satisfaction scores, including features, ease of use, customer support, ratings, and reviews from SoftwareSuggest, G2, and Capterra. Our aim is to assist businesses in identifying the most suitable software to streamline their operations.
Here are the best 12 artificial intelligence tools or AI apps to explore and adopt –
1. CallHippo
CallHippo is a smart virtual phone system with AI capabilities that transform customer service. How? By automating repetitive or mundane tasks and enhancing agent efficiency. From optimizing call routing and offering real-time assistance to delivering personalized customer experiences, CallHippo AI features help you do it all.
Features
- Predictive routing matches the caller’s personality with the agent’s expertise to divert the call to the best-suited agent.
- IVR system to help customers and leads find their solutions or reach the right agent timely and systematically with no human interference.
- AI speech analytics to analyze calls for you to gauge call performance and customer requirements for better future interactions.
- Voice analysis to automatically gauge customer tone, mood, and personality and provide contextual service.
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2. Dialpad
Dialpad is an excellent AI productivity tool that allows you to gain valuable insights effortlessly, thanks to its training on messaging data and 5 billion voice minutes. From CSAT scores to AI scorecards and AI playbooks, this software offers it all to boost productivity.
- Provides agents with auto-generated call summaries and action items for easy and quick post-call documentation.
- Determines CSAT levels and sentiments of active calls, ensuring managers swiftly spot and eliminate problems.
- Automatically extracts relevant knowledge sources for live agents to tackle complex queries effortlessly.
- Drops the calls sometimes.
- Doesn’t send email notifications for missed calls. (This will lead to late replies, making customers unhappy. And 60% of unhappy customers will do business elsewhere, leading to customer loss.)
3. ChatGPT
ChatGPT is one of the best AI productivity tools. It lets you produce content and get answers to questions instantly, without any manual effort or writing skills. ChatGPT content always has correct grammar and refined language.
- Write emails or produce content just by giving relevant prompts, accelerating the content pieces and social media posts production process.
- Fix bugs or solve errors in your coding instantly without investing any time in brainstorming.
- The customer support team responds quickly.
- Gives non-sensical or incorrect answers at times.
- The facts included in the response are often wrong.
4. ClickUp
ClickUp is a robust AI project management software that connects tasks, people, docs, and company knowledge with AI. From giving quick and contextual answers to providing status reports or AI updates on people or tasks, ClickUp does it all so you complete more work in less time.
- Create contextual action items as per your task automatically so you can prioritize tasks better and more quickly.
- Offers excellent generative writing for you to summarize documents and draft emails without much effort.
- Translates messages in 10 languages instantly for seamless inter-language communication and reduced resolution times.
- Slows down when the amount of data is huge.
- The user interface is difficult to navigate.
5. Jasper
Jasper is a powerful AI productivity tool that enables you to execute your content ideas faster and achieve the best outcomes with less effort. Have a single brief to create a multichannel brand campaign? Jasper can help you do that in seconds.
- Generate images for your content with a single prompt, reducing the time needed to create visual assets.
- Integrates with Grammarly so you can instantly identify and eliminate spelling, grammatical, and punctuation errors. This is helpful as 59% of individuals wouldn’t buy from businesses that make grammatical errors in their content.
- Has a simple and interactive interface for you to navigate through with minimal or zero guidance.
- Overlooks some instructions or crucial details if you overload your prompts with information.
- Involves high setting-up and maintenance costs.
6. Midjourney
Midjourney is another amazing AI image-generation tool for developing hyper-realistic AI images with text prompts. This AI-powered tool’s holistic feature stack lets you transform your creative imagination into reality in seconds.
- Generates hundreds or thousands of images within minutes so you can meet your large-scale project’s image requirements instantly.
- Includes your preferred color, composition, and style in all the generated images by using Machine Learning and AI, reducing edit time.
- Enables you to create and download required images without switching between apps, saving team hours.
- Has occasional software bugs and glitches, disrupting user experience.
- Offers limited customization options.
7. Canva
Canva is an unparalleled AI art generator that lets you imagine, describe, and create artwork with a few clicks within seconds. It eliminates the need to invest hours into drawing, conceptualizing, and searching for images.
- Enhance your AI art with effects and filters without toggling between multiple windows.
- Add or replace the elements in your image and review the changes in one place without leaving the platform.
- Transform your AI-generated art into a visual story in minutes with stickers and animations.
- Offers very limited elements and fonts in the free plan.
- The formatting of the presentations gets distorted in the downloading process.
8. Divi AI
Divi AI is one of the most intelligent AI productivity apps that can write codes, create content, generate images, and improve your website with a few clicks. It is a one-stop to simplify your web design process even if you have no experience in the field.
- Analyzes your website details and existing content to suggest relevant content ideas, eliminating the need to develop content strategies manually.
- Generates codes, custom CSS, and customized website designs in a common visual builder, expediting website development.
- Writes website copy from scratch or modifies the existing one, freeing you from content brainstorming or hiring a copy editor.
- The website layouts are not creative enough to develop unique websites.
- Consumes a lot of storage of the computer and browser.
9. Surfer SEO
Surfer SEO is an amazing AI tool that helps you create ranking and high-quality content in minutes. With this AI-powered writing assistant, you can research, write, and optimize articles across multiple languages and industries just by clicking some buttons.
- Helps you edit, rephrase, and refine your content in real time based on your suggestions, streamlining and fastening the editing process.
- Auto-generates images, creates alt-tags, and suggests perfect image placement for quick content production.
- Analyzes Google’s People Also Ask section based on your target keyword to automatically provide relevant FAQs, saving you manual research time.
- Content editor and audit features run on credits that cannot be rolled over to the next month, increasing wastage.
- Doesn’t offer a free trial.
You May Also Read : All You Need To Know About Productivity Tools
10. Notta
Notta is an amazing automated note-taking software for live interviews, meetings, podcasts, and other audio or videos. It promises 98.86% accuracy in call transcriptions. You can access this AI for productivity tool from anywhere in the world using Android or iOS devices.
- Automatically transcribes video or audio files that have different languages, eliminating the need to spend time on transcription manually.
- Provides a collaborative workspace for your team to co-edit and share transcripts without switching between windows.
- Summarizes the meeting transcripts accurately, quickly, and concisely with a few clicks so you never have to take meeting notes again.
- Doesn’t record the video or screen of the meeting sometimes.
- At times, this AI doesn’t start recording the meeting automatically.
11. Fireflies.ai
Fireflies is an unparalleled AI productivity tool that allows you to transcribe, search, analyze, and summarize all your voice conversations. It records and transcribes all your meetings well on platforms like Google Meet and Zoom. There is no need to watch the session again to take notes!
- Automatically creates and updates voice conversation knowledge base, ensuring quick access to required information.
- Auto-track speaker sentiments, talk time, and monologues for you to coach your teammates effortlessly, efficiently, and quickly.
- Filter and find any questions, action items, tasks, or key topics of your meetings in minutes with a one-click AI-powered search.
- Doesn't cut out the unnecessary parts of the meetings when generating a call transcription.
- Makes mistakes in understanding words pronounced in a different accent.
12. Synthesia
Synthesia is an AI-powered video generation tool that industry giants like Nike and BBC use. This tool offers a myriad of languages, avatars, and voice tons to create videos that align with your brand’s elements by just clicking a few buttons.
- Access 65 highly professional and editable AI video templates to produce engaging videos in minutes with minimal effort and no cost.
- Leverage custom avatars to form a consistent brand representation across all videos without appearing on camera every day.
- Converts text to multilingual speech to localize your content with natural voiceovers, reducing resource drainage on traditional translation.
- Sometimes, the edits or changes aren’t saved, so you have to edit the video again.
- Doesn’t capture the nuances of the human voice, making the video look robotic.
Wrapping Up
The best productivity tools (AI) help you save resources, accomplish tasks quickly, and cut down operational time with their AI-powered features. This ultimately adds to higher employee productivity and accelerated growth.
To leverage these benefits, you must carefully explore our buyer’s guide and adopt one of the best AI tools for productivity that best aligns with your business’s needs.
You may also turn to a robust virtual phone system like CallHippo. It helps you deliver personalized and improved customer service over calls, improves call center task management, and enhances agent efficiency.
In that case, wait no further and start a free CallHippo trial today!
Frequently Asked Questions
1. What are AI productivity tools?
AI productivity tools are applications that enable you to complete tasks efficiently and quickly using artificial intelligence.
2. Can AI productivity tools integrate with other software applications?
Yes, they can integrate with other software applications.
Supriya is a highly skilled content writer with over 8 years of experience in the SaaS domain. She believes in curating engaging, informative, and SEO-friendly content to simplify highly technical concepts. With an expansive portfolio of long-format blogs, newsletters, whitepapers, and case studies, Supriya is dedicated to staying in touch with emerging SaaS trends to produce relevant and reliable content.
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