Select Page

Home » Business Phone System

Business Phone System 

Save money and never miss a call with CallHippo’s business phone system

With CallHippo, you can buy a business phone system and have it up and running in less than 3 minutes from anywhere in the world. Powered by robust features, CallHippo’s powerful commercial phone system is one of the most comprehensive solutions for all your business communication needs.

Awards and Reviews

Get Started

What Is A Business Phone System?

A business phone system refers to a multiline telephone system, typically used in business environments for better call management. It comes with a host of handy features including, but not limited to, call transferring, conference calling, call metering and accounting, and private & shared voice message boxes to elevate business call communication, improving customer satisfaction, and enhancing overall productivity. Such systems project a professional image for your business, adhere to privacy guidelines, and help you stay connected to the entire world irrespective of your location.

Benefits Of A Business Telephone System


It routes call using the Internet. As a result, you can say goodbye to messy wires, complex instruments, long-distance carrier charges, and expensive hardware.

Service Mobility

Service Mobility

Business phone solutions do not tie you to a specific device or location. You can forward calls to your phone or use an app to make and receive calls on the go.

The Versatility of Features

By using a business telephone system, you can multi-task and be more productive. It enables you to access and share information effortlessly during calls.

The versatility of features
Simple conference calls

Simple Conference Calls

Get call conferencing as an added benefit to the services that you’ve already paid for. With VoIP phone system, your video conferences get easier.

Efficient Client Interaction

Choose where your calls get routed and how. Interact flexibly via multiple channels and networks, and share important documents instantly with e-fax.

Efficient client Interaction


Have the freedom to opt for where your calls are forwarded, when, and how. Improve customer reach with advanced call-forwarding and connect via desk phone, cell phone, laptop or any other mobile device.

Modern Business Phone System Features

CallHippo Feature - Power Dialer

Power Dialer

Bid adieu to manual dialing forever. Deliver your daily calling commitments like a pro with CallHippo’s super-efficient power dialer function that automatically dials from an uploaded list of numbers for each campaign, thereby improving productivity and saving time.

Smart Switch

Improve call connectivity with the ability to choose between multiple telephony providers before placing a call. Say goodbye to all your call connectivity issues and empower your agents by giving them the flexibility to choose the best phone system provider according to their needs.

CallHippo Feature - Smart Switch
CallHippo Feature - Global Connect

Global Connect

Improve your chances of gaining success by knowing the best time to call your global customers. Know the exact time zone, country, date, time, and validity of the numbers before you dial through global connect. Find out the right local time and customize your approach before every call for a better impact.

Smart Call Forwarding

Forward all incoming calls to an alternate number at your convenience! Get your calls forwarded to your phone number after office hours or jump it through a series of phones, all without your callers knowing. Get seamless and smart call forwarding with CallHippo!

CallHippo Feature - Smart Call Forwarding
CallHippo Feature - Call Transfer

Call Transfer

Redirect connected calls from your phone number to a team member as per your needs and convenience. Improve customer satisfaction and save organizational time by transferring calls to the right person in the department.

Call Conference

Get more done through the power of collaboration. Join calls instantly and provide better resolutions through call conferencing. Brainstorm, ideate, and collaborate from anywhere and reach your goals quicker. Be on the same page with your team and customers.

CallHippo Feature - Call Conference
alt="CallHippo Feature - Call Queuing"

Call Queuing Software

Handle peak hours like a pro with CallHippo’s call queuing feature that lets you keep customers engaged with personalized messages. No more hiring of additional agents is required to handle heavy call flows. Calls are queued one after the other, and customers are kept informed of any delays.

Call Barging

Enhance your agent’s performance, customer satisfaction, and call quality simultaneously using CallHippo’s call barging feature. Listen to the calls live and get an opportunity to guide your agents, intervene, and offer better resolutions to your customers from anywhere in the world.

CallHippo Feature - Call Barging
CallHippo Feature - Call Recording

Call Recording

Improve your team’s performance by listening to call records and analyzing them. Record every call on each of your numbers to better monitor your performance as a team. With better productivity, better-performing agents, and easy integrations, you win on every front.

Voice Mail

Greet your callers with personalized voicemail messages and leave a lasting impression about your brand. With CallHippo’s unlimited voice mailboxes, every number would have a different voicemail, ensuring that you never miss a call.

CallHippo Feature - Voice Mail
CallHippo Feature - Call Analytics

Call Analytics

Track your support team’s performance and gain key insights on where improvements are required. Identify your team’s strengths and weaknesses, measure the percentage of missed calls, call load of each teammate, and stay ahead of competitors with call analytics.

On Hold Music

On-hold music from CallHippo is a great way to keep your callers happy and engaged while they are on hold or being transferred. Create customized messages, inform callers about the latest offers, and make them feel connected.

CallHippo Feature - On Hold Music

How To Set Up A Business Phone System?

With the advent of VoIP business phone systems, chunky phones, tangled wires, and astronomical phone bills have now become a thing of the past. All you need is a stable internet connection and an internet-enabled device and you're all set to start calling!

Here is a stepwise guide to setting it up:


Select the Right Business Phone System

First things first, choose the right business phone service provider. CallHippo is a trusted business phone solutions provider to several companies in over 50 countries across the world. With industry-specific solutions such as healthcare phone solutions, retail VoIP business phone systems, school VoIP business phone systems and restaurant-specific business phone systems. Sign up with us and complete a few easy steps to have your contact center up and running in under 3 minutes.


Choose Your Business Number

Once you have signed up with best phone system for business CallHippo, you need to choose a business phone number & create a local market identity in the country of your choice, or choose a toll-free number so that your customers can call you freely without worrying about pesky call carrier charges. Surveys have found that almost 97% of customers recognize ‘800' numbers as toll-free numbers and do not hesitate to call them.


Identify Your Preferred Devices to Host the System

As you already know by now, you do not need any additional hardware or equipment to use business phone system. All you need is an active internet connection and any smart device such as your phone, laptop, or tablet.

There are, however, some headsets that are designed and sold exclusively for cloud-based phone systems. These devices improve the call quality significantly and lend a more professional look & feel.

Get in touch with us to learn more about purchasing and leasing these customized hardware sets!


Add Extensions for Your Employees

Set up individual extensions for various employees and executives at no extra cost. You can also create department extensions for larger offices. This means that your business will have a central phone number, in addition to different extensions for specific agents and departments.

Pro Tip: You can set up your IVR to let customers route themselves to the correct agent or department, even when they do not know the extension.


Select and Pay For Only The Features You Need

Every business has its own unique needs. There is no point in paying for features you will never use. VoIP business phone system offer a wide range of features that you can integrate with your business telephone system. CallHippo allows you to choose the features you need so that you can create a customized business phone solution that is tailored to meet the specific needs of your business operations.


Start Making And Receiving Calls

That's about it! It's that easy with CallHippo. With all the aforementioned steps, you're all set to start making and answering calls.

How Does A Business Phone System Work?

Unlike the traditional PBX systems, a Business Phone system does not require copper wire connections to operate. They operate on VOIP – Voice Over Internet Protocol – a technology where systems exist virtually over the cloud. With VoIP phone systems your analog voice calls are converted into packets of data in the cloud and can be routed to any location/ smart device with a decent internet connection.

In simpler terms, a business phone for small business helps in connecting with their customers like the PBX systems, but with a superior cloud-based technology, opening a room full of opportunities for businesses to scale.

You may also read: Business Phone Systems: A Buyer’s Guide

How Much Does A Virtual Phone Number Cost?


Per user/Month
Start Free Trial

For Startups

  • Unlimited Users (Pay only for number)
  • Click To Dial
  • Global Connect
  • Teams
  • Call forwarding
  • Voicemail
  • SMS/Text messages
  • Smart Switch
  • Last Called By


Per user/Month
Start Free Trial

Ideal For Small Team

  • Everything in Basic +
  • Free Number1
  • Forward-to-device
  • SMS
  • Voicemail
  • Teams
  • SDAP : Patent Pending Technology
  • Shared Inbox
  • Skill Based Call Routing
  • Webhook
  • Paid Call Recording
  • Target Vs Achievement
  • Campaign Management


Per user/Month
Start Free Trial

For Fast Growing Team

  • Everything in Bronze +
  • Role based access control
  • Free Call Recording
  • IVR
  • Live Call
  • Call Queuing
  • User Working Hours
  • Call Reminder
  • After Call Work
  • Internal Team Calling
  • Call Cascading
  • Holiday Routing
  • Feedback for Calls
  • Gamification
  • Call Tagging


Per user/Month
Start Free Trial

For Larger Team

  • Everything in Silver +
  • Sticky Agent
  • Power Dialer
  • Voice Broadcasting
  • Multi-level IVR
  • Multiple Level Call Transfer
  • Conference Calling
  • Call Barging
  • Route to External Number
  • Forward to Multiple Device
  • Call Whisper
  • Pause-Resume Recording
  • Download Call Recordings
  • Call Script
  • Intelligent Reports Analytics
  • Reports via email

*The Platinum plan is available on annual subscription only

Business Phone System FAQs

What is a business phone system?
A business phone system is a multi-line telephone network that facilitates the handling of large call volumes and offers advanced features for inbound or outbound call management. Such systems can range from a few telephones to a large and complex private branch exchange, depending on the type of organization and its unique needs.
What are the types of business phone systems?
Business phone systems can be broadly classified into three categories namely, KSU (the basic phone systems), PBX (private branch exchange) systems, and VoIP (Voice Over Internet Protocol) business phone systems. Out of the three, VoIPs are the most advanced systems that help users connect from anywhere and by using any device with the internet.
How do I set up a business phone system?
Setting up a virtual phone system for small business is easy if you have the necessary BPS software installed. Once you log in to the admin dashboard and set up your business hours and days, you are ready to configure team extensions and voice mail. Align your team members, design your call flows, and you are all set.
What is the best business phone systems for small business?
The definition of the best business phone system varies depending on the type of business you have and its unique requirements. However, factors such as the type of clients you cater to, your business objectives, revenue streams, integration, and the features needed can help you decide on the best small business phone system for your needs.
How much does it cost to get a business phone system?
The price of a small business phone system depends on the features and services that you choose. While a basic plan would cost you around $14 per user/month, the price of premium systems could range between $24 and $35 per user/month. Also, there are several add-on features such as voicemail transcriptions, custom caller ID, and call tracking analytics, which can be availed for an additional monthly charge.