11 Best VoIP Conference Phones in 2024

Senior Writer: Supriya Bajaj

Published : December 23, 2022

What is a VoIP Conference Phone? 

A VoIP conference phone is a telephone that uses the Internet Protocol (IP) to connect to your VoIP service provider. This type of phone is called a conference phone because it allows you to place calls over the Internet using a web browser or phone application.

The most common use for VoIP conference phones is for business meetings. Many businesses use their VoIP phone system to save money on long-distance calls and avoid using expensive conference lines.

You can also use your VoIP conference phone to make person-to-person calls using services such as Skype or Google Voice Numbers (GVNs). These services allow you to place calls over the Internet using your regular phone number (or via voice chat software).

How to Select the Best VoIP Conference Phone for Your Business?

Here are the steps to invest in the right VoIP conference phone:

Connectivity and Compatibility:

When selecting the best voice-over IP conference phone for your business, the first thing to consider is connectivity and compatibility.

You need a phone that will work with your existing infrastructure and can be used in any meeting room, regardless of location. It should also have high-quality audio, features, and support for multiple languages.

If you have an existing PBX, consider using that as the base for your VoIP system rather than buying a separate phone system outright. That way, you will be able to save money and have an integrated solution that functions well together.

Expert Advice

"VoIP conference phones are a must-have in the current time as they offer high-end communications and collaboration features with which organizations can streamline their process. It offers features that simplify business processes and allows organizations to enhance their productivity as inter and intra-departmental communication can be conducted seamlessly."

VoIP Features 

Some of the standard features that you will find in all VoIP conference room phones are:

• A built-in microphone and speaker that lets you speak on the phone without having to use headphones or earphones
• A built-in speakerphone
• An integrated hands-free function that lets you talk on the phone hands-free while driving or working out
• An integrated digital answering machine (DAM) that allows you to save messages indefinitely in case you lose your phone
• A calendar function that allows you to create appointments and reminder alerts with ease.

Also, check out our video on “Conference Call Services“

11 Best VoIP Conference Phones

1. Polycom Trio 8500 

Source: Amazon

The Polycom Trio 8500 is amongst the best VoIP conference phones for small businesses and enterprise organizations. It offers a great level of functionality, with a full-featured IP phone system and a wide range of accessories that can be added to the system to complement its already impressive feature set.

The Polycom Trio 8500 has an array of features that make it ideal for businesses connecting multiple locations worldwide. This includes its ability to use multiple lines simultaneously and to provide flexible call routing options for its users.

The phone also comes with an easy-to-use user interface that makes it easy for anyone to get started using it right out of the box.

This Polycom VoIP conference phone is designed specifically for businesses that need high-quality voice communications without worrying about getting tied up in complicated configurations or expensive hardware purchases. It’s also designed to be used with any standard telephone line, so you can set it up if you’re using analog lines instead of digital ones (though digital lines are still recommended).

Pros 

• Intuitive Physical Design.
• Excellent Interface.
• Powerful Speaker

Cons 

• No Detachable Wireless Mics

2. Polycom RealPresence Trio 8800 

Source: Amazon

The Polycom RealPresence Trio is a powerful, high-performance conference phone suitable for both large and small businesses.

Its full-HD touchscreen provides an interactive experience for both users and callers. The phone features a port for USB to connect computers or laptops to transfer files.

The Trio 8800 has a great built-in speakerphone and a USB port that lets you connect to your computer, which makes it easy to use as a personal or business phone system.

Pros 

• High-Quality Audio
• Ease of Use
• Stylish Looking

Cons 

• Pricey

3. Konftel 55Wx 

Source: Amazon

The Konftel 55Wx is a great conference phone for small or medium-sized businesses. It provides excellent sound quality and an attractive design that fits most environments.

The unit can connect to the Internet using an Ethernet cable, which allows you to share calls with other Konftel users.

The Konftel 55Wx has a built-in speakerphone and handset, making it easy to use when talking with multiple people.

It also has a large LCD that makes it easy to see who is calling, so there’s no need to hunt for your mobile phone whenever someone calls you on your conference phone system.

The Konftel 55Wx offers many additional features, including voicemail, voice recording, and password protection so that employees can only access their accounts while logged into the system. So, in simple words, no one can use the system without permission from an authorized user. 

Pros 

• Convenient to Set-up.
• Flexible Connectivity Options:
• Colour Touch Screen

Cons 

• Low Battery Life.

4. Grandstream GAC2500 

Source: Amazon

Grandstream GAC2500 is a VoIP phone system that enables you to manage your business communications in a simple, efficient way. The Grandstream GAC2500 phone system has a sleek and elegant design that features a USB port for tablets and mobile phones, allowing you to make calls from anywhere.

The GAC2500 also has an integrated fax machine, which means you can send and receive faxes with your mobile devices.

The Grandstream GAC2500 comes with five analog lines, two analog FXS ports, two digital FXO ports, and one digital FXO port. This makes it ideal for small businesses that need more than voice-calling capabilities but doesn’t want to spend thousands of dollars on an expensive phone system.

Grandstream also includes many features that make it easy for businesses to stay connected on the go.

For example, Grandstream supports Google Voice out-of-the-box, so users don’t have to worry about switching between different systems when they travel or work remotely.

The GAC2500 offers great value at an affordable price point with plenty of features suited specifically for small businesses looking for a low-cost solution.

Pros 

• Great Voice Quality.
• Powerful and Easy to Use Interface.
• Opus Support.

Cons 

• It may be expensive for organizations.

5. Yealink CP930W

Source: Amazon

The Yealink CP930W is an IP phone that can be used as a VoIP phone, fax machine, and IP PBX. It has a built-in speakerphone and can connect up to four additional VoIP phones, allowing you to add more functionality to your business without purchasing new equipment.

The CP930W is a compact device with an attractive metal finish that fits nicely in any office environment. It’s also designed to be easily managed through its user interface and can be managed using a smartphone app or your computer using the included USB cable.

The CP930W features a large LCD that provides easy access to all of its functions, including call logs, voicemail, caller ID, and more.

Pros 

• Easy-To-Use Menu Interface
• Clear Screen
• Excellent Call Quality

Cons 

• Rebooting the Phone Takes a Little Longer.

6. Yamaha YVC-330 

Source: Amazon

The Yamaha YVC-330 is a VoIP phone that provides a user with excellent sound and easy-to-use features.

It can also connect to any device that can connect through the Internet. This includes other VoIP phones or computers.

The phone comes with various features, such as speakerphone, speakerphone hands-free, voice dialing, and call waiting. 

Not to mention, this conference phone also has a dedicated USB port that lets you to connect to other devices.

The Yamaha YVC-330 offers some great features which make it an ideal choice for those who want to have their phone line without having to pay monthly fees or contracts with service providers such as AT&T or Verizon Wireless.

Pros 

• Bluetooth Portable Conference Phone Feature.
• Superior Audio Performance.
• It Eliminates Background Noise.

Cons 

• The Device Uses an Old Bluetooth Standard.

7. Skywin Wireless 

Source: Amazon

Skywin Wireless is a wireless phone manufacturer that offers a wide range of VoIP phones and accessories. The company offers a great selection of VoIP phones with different features, connections, and price points.

Skywin offers a wide range of VoIP phones with Skype-based calling services such as SkypeOut and WhatsApp. The company also offers wireless handsets that can be used with SkypeOut or Google Hangouts.

The Skywin Wireless VoIP conference phones are compatible with numerous routers and modems so that users can connect wirelessly to their home network or business network using the provided adapters.

Pros 

• Comes in a Portable Design.
• Excellent Build Quality.

Cons 

• Sound Quality May Not Be Loud Enough.

Price: $4399

8. Cisco 7832 

Source: Amazon

The Cisco 7832 is a VoIP phone that can make calls over Wi-Fi. This phone has an integrated Wi-Fi adapter, which means you can use it without any wires or cords. It has a built-in microphone; therefore, need not to set up one separately.

One feature that makes this conference phone stand out from its competitors is SIM card support. You can use it for making calls and sending texts and emails when your hands are full of business matters.

Pros 

• It’s Cost-Effective.
• Superior High?Definition (HD) Audio Performance.

Cons 

• No Color LCD Display.

9. VTech VCS754 

Source: Amazon

The VTech VCS754 is a cordless phone with a sleek design and the ability to make calls from anywhere in the home. The phone is available in two color choices, one is black, and other is white, however, you can also order it in pink, purple, or even blue.

The VTech VCS754 has an impressive speakerphone that makes it easy to hear your caller and pick up the call if they’ve picked up their phone. The device has a large touchscreen display that’s easy to navigate and use. 

The VTech VCS754 has an impressive speakerphone that makes it easy to hear your caller and pick up the call if they’ve picked up their phone.

Pros 

• Effective User Interface.
• Numerous Call Features.
• Powerful, Full-Duplex Central Speakerphone.

Cons 

• Occasional Dips in Voice Quality.

Price: $599.00

10. Plantronics Calisto 620 

Source: Amazon

The Plantronics Calisto 620 is one of the best all-around conference phones, the best-suite for startups, SMEs, and even large enterprises. The phone has  a sleek design, and offers a myriad of features that make it apt for business use.

The Calisto 620 is an entry-level business phone designed with the features required by today’s modern office. The phone comes complete with an array of features, such as:

Physical keys: This phone has physical keys, so you can easily navigate its menus and settings without using the touchscreen.

Voice Activation: This feature allows you to activate your voice to search for information on the Internet or call someone. It also activates when you send text messages or emails.

Call Recording: You can record all calls made using this phone, so you can listen to them anytime. There is also a recording function for outgoing calls so that you can listen back to any conversations that may have occurred.

Speakerphone: With the speakerphone option on this phone, you can place calls while in meetings without disturbing others around you. It also lets you hear what people say, even if they are far from your desk!

Pros 

• Build Quality is Solid.
• Overall Design is Compact.

Cons 

• Poor Voice Quality Through the Microphones.

11. Poly Soundstation IP 6000 

Source: Amazon

The Poly Soundstation IP 6000 is a fully functional, powerful VoIP phone system that offers a wide range of features and services to make your communications experience easier.

Poly Soundstation IP 6000 offers you great flexibility when it comes to making your communications more efficient. This VoIP phone system can be used in any environment, whether in a business or at home. You can even choose from different models if you want to customize your system for specific needs.

The Poly Soundstation IP 6000 has an impressive feature set that makes it ideal for businesses that need a high level of customization and control over their communication needs.

You can set up call centers, conference rooms, and call queues easily with this phone system, thanks to its easy-to-use interface.

Pros 

• The  Interactions are crystal-clear
• Ease of Use.
• Robust Interoperability of the  SIP Platform.

Cons 

• Old Hardware Design.

Conclusion:

We made this list to provide a concise, well-researched list of excellent conference phones. Conference calling is necessary for any business conducting remote meetings, and we hope this article will make your conference call planning process easier.

Many options are available in the VoIP market, and many have specific features relevant to your business’s needs.

We hope we’ve guided you to choose the right conference phone with our comprehensive informative review.

FAQ

Q.1 How Is VoIP Phone’s Call Quality?

The call quality of a VoIP phone system is just as good as traditional landline phones, if not better. Because your phone is using the Internet to connect, it doesn’t matter if you’re in a noisy area or an office with a lot of background noise.

It also doesn’t matter if you have a wireless network rather than a wired one because all calls are transmitted over the Internet and don’t use additional cables or cabling.

Q.2 What are the Limitations of Using a VoIP Phone System?

There are no limitations to using a VoIP phone system, but there are some things to consider when setting up your new system.

You’ll need to ensure you have enough bandwidth on your Internet connection to handle all of the calls each month and that there aren’t any other devices on your network that will slow down or interfere with your VoIP service (such as printer sharing).

Also, remember that some phones work better with certain providers than others, so research which ones work best with your provider before signing up for service!

Q.3 Does Faxing Work Over VoIP?

The short answer is yes, and no. A typical office environment can be set up to fax over a VoIP connection.

However, suppose you are sending large files or documents or want to send large amounts of information. In such a scenario, it would be best if your business opts for a dedicated line for faxing.

Q.4 As My Business Is Growing, Is it Possible to Adjust My VoIP Phone System?

If you are using an Interactive Voice Response (IVR) system from your phone company, then your call routing will be based on the number of people in your company calling into the IVR system at any given time.

Your business growth remains the same, and how many lines are used for incoming calls at any given time for each person who calls into the IVR system from any location within your organization (including mobile devices)?

Updated : October 25, 2024

Supriya Bajaj

Supriya Bajaj is a senior content developer with immense experience in the VoIP telephony domain. With a deep knowledge of VoIP systems and emerging technologies in the field, she provides insightful and targeted content. Known for simplifying complex topics and her thought-leadership articles, Supriya delivers actionable content for both technical and non-technical audiences.

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