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VoIP Phone System

Upgrade your business communication with VoIP phone system. Establish a strong global presence with virtual numbers in 50+ countries and advanced features. Boost productivity by integrating with popular CRM tools. Get started with CallHippo’s VoIP phone system today!

callhippo Voip phone system
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What Is a VoIP Phone System?

A VoIP (Voice over Internet Protocol) phone system enables voice communication over the Internet instead of traditional landlines. It converts analog voice signals into digital data packets, transmitting them via IP networks. This technology allows users to make and receive calls using internet connections, offering flexibility and cost savings.

VoIP systems can be hardware-based, like IP phones, or software-based, known as softphones, operating on computers or mobile devices. They often include features such as call forwarding, voicemail, and video conferencing. Using existing internet infrastructure, VoIP reduces the need for separate telephone lines, leading to lower operational costs.

This technology is widely adopted in both residential and business settings, providing a versatile and efficient alternative to traditional telephone services.

how to get a voip phone system

How To Get A VoIP Phone System In 3 Minutes?

Here’s how you can get a VoIP phone system for your business: 

Step 1: Sign up with CallHippo.

Step 2: Choose the country you want. (Example: USA)

Step 3: Select your city. (Example: New York)

Step 4: Pick a local or toll-free number. You can also choose the city phone numbers by name.

Step 5: Configure your settings and add users.

Start your Free Trial today

From number buying to inviting your users to making your first call, all it takes to set up your VoIP Phone System is 3 minutes.

  • Buy Numbers
  • Add Users
  • Start Calling
  • Track Calls
Start Free Trial
CallHippo Virtual Phone Number

How Does a VoIP System Work?

A VoIP system (Voice over Internet Protocol) lets you make voice calls over the internet instead of using traditional phone lines. Here’s a simple breakdown of how VoIP works:

Step 1: Turning Your Voice into Digital Data: When you speak into a VoIP phone, your voice is first turned into digital data. The system converts your sound into small data packets by sampling your voice and encoding it. This is what allows you to talk over the internet instead of using physical wires.

Step 2: Sending Data Over the Internet: These digital packets are then sent over the Internet using your existing broadband connection. Unlike traditional calls that rely on phone lines, VoIP systems use the internet for faster, more flexible communication. This makes it cheaper, especially for long-distance or international calls.

Step 3: Receiving the Data: Once the digital packets reach the other person, their VoIP system converts the data back into audio signals. They can hear your voice clearly in real-time, just like with a regular phone call.

Step 4: Devices That Make VoIP Possible: VoIP systems can run on various devices. You can use a specialized VoIP phone, or you can use software applications on your computer, smartphone, or tablet. These tools help send, receive, and decode the voice data.

In short, a VoIP system uses the internet to deliver high-quality, affordable communication, making it a great choice for businesses and individuals looking for a modern phone solution.

Top Benefits of Using the Best VoIP for Small Businesses

From saving costs to offering more flexibility, the best VoIP for small businesses helps improve communication, increase productivity, and grow your business, all while enhancing customer service.

Cost Savings

VoIP systems help businesses save costs by using the internet for calls, avoiding pricey setup, maintenance, and long-distance charges common with traditional phone systems.

Flexibility and Mobility

VoIP lets employees make and receive calls from anywhere with internet, making it ideal for remote teams and frequent travelers. It keeps your team connected and ensures smooth, responsive operations.

Scalability

VoIP systems are easily scalable, letting you add users or lines without costly hardware. As your business grows, you can quickly adjust to meet changing communication needs.

Advanced Features

VoIP offers features like voicemail-to-email, call forwarding, conferencing, and video calls—boosting communication and teamwork without extra equipment or costs.

Improved Collaboration

Seamless integration with CRM and productivity apps lets teams access information and collaborate effortlessly using features like video calls and messaging—no matter their location.

Better Customer Service

VoIP enhances customer service with features like sentiment analysis, call tracking, and smart routing—leading to faster responses, personalized support, and higher satisfaction.

How CallHippo Made the Difference

Proof That Seamless Communication and Smart Strategies Build Unstoppable Momentum.

IT Service

INTECH Accelerates Efficiency and Reduces Cost with CallHippo's Phone System.

INTECH achieved a 25% reduction in overall communication expenses CallHippo’s wide geographic coverage allowed INTECH to connect with customers seamlessly and leads worldwide, significantly enhancing their global outreach efforts.
intech full logo it services
Marketing

RP Tech Media Sees a 30% Increase in Productivity and ROI with CallHippo.

RP Tech Media has achieved smoother communication processes and boosted operational efficiency.
rp tech media full logo marketing service
Financial Management

Finofy Improves 100% Call Quality & Conversion Rates with CallHippo.

CallHippo addressed Finofy Technologies' communication challenges by providing reliable call connectivity, improved call quality, and a user-friendly interface.
finofy full logo financial management services
Edtech

Bottega University Increased Efficiency by 20% with CallHippo.

Enhanced communication processes and streamlined operations for better performance.
bottega full logo edtech service

Key Features of a VoIP System for Businesses

Explore a few of our top features below that make CallHippo the ultimate solution.

Pricing

AI-Optimized for Bulk Calling in Sales, Support, and Call Center Teams
Bronze
$32
Per user/month billed annually
10 Day Free Trial

Ideal For Small Team

  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded. For manual calls only.
  • 1 Free Phone Number
    Each user gets one free phone number. A single number can be assigned to multiple users for making and receiving calls.
  • Smart Dashboard
  • Paid Call Recording
    Additional charges of $0.005/min are applicable.
  • Multiple Integrations
  • User Rights
  • Chat Support
Silver
$40
Per user/month billed annually
10 Day Free Trial

For Fast Growing Team

  • Everything in Bronze +
  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded. For manual calls only.
  • Live Call
  • Role-based Access Control
  • Free Call Recordings
  • Pause-Resume Recording
  • After Call Work
  • Call Dispositions
Platinum
$48
Per user/month billed annually
10 Day Free Trial

For Larger Team

  • Everything in Silver +
  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded. For manual calls only.
  • Auto Dialer (Power, Parallel & Speed to Dial)
    Telephony extra.
  • Unlimited QA Users
  • Voice Broadcasting
  • AI Reports / Analytics
    Smart reports that summarize user & call activity.
  • Single Sign On (SSO)
    Securely log into multiple apps with one set of credentials.
  • AI Smart DID Routing
  • Hide Number From Agent
  • Free Omnichannel Platform
Enterprise

Talk To Us

Per user/month billed annually
Contact Sales

Ideal for Global Teams

  • Includes all features from past plans
  • Minimum 20 Users
  • Unlimited calling to 48 countries
  • Customized Add-ons for other countries & SMS
  • Power Dialer, Parallel Included
  • Speech Analytics Or CallHippo AI included
  • Priority Support
    1-hour response time guarantees, designated support team oversight, tailored proactive monitoring and 24/7 support.
  • Custom Reports
    Customised reports for tracking teams KPI's.
  • Custom Onboarding
    Personalised guidance for feature activation and better usage of core CallHippo features.
  • Custom data storage and API usage.
  • Developer Support
    Need Developer access for support required in software integration.
  • Dedicated Account Manager
  • Dedicated Compliance Support
    Tailored assistance from our Legal and Compliance teams to meet specific cybersecurity and documentation needs.
Ideal for Businesses Seeking AI-Enhanced Customer Support Solutions
Starter
$18
Per user/month billed annually
  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded.
  • 100 SMS (Text Messages)
    Standard A2P charges apply.
  • 1 Free Phone Number
    Toll-free number not included.
  • Basic Report Analytics
Professional
$30
Per user/month billed annually
  • Everything in Starter +
  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded.
  • 500 SMS (Text Messages)
    Standard A2P charges apply.
  • Call Recordings
  • AI Reports / Analytics
    Smart reports that summarize user & call activity.
Ultimate
$42
Per user/month billed annually
  • Everything in Professional +
  • Unlimited Minutes (Includes Both Landline & Mobile Calling)
    Free minutes are shared by all account users. Calling on special and premium numbers are excluded.
  • 1000 SMS (Text Messages)
    Standard A2P charges apply.
  • Dedicated Account Manager
  • Custom Integrations
  • Single Sign On (SSO)
    Securely log into multiple apps with one set of credentials.
Enterprise

Talk To Us

Per user/month billed annually
  • Includes all features from past plans
  • Minimum 20 Users
  • Unlimited calling to 48 countries
  • Customized Add-ons for other countries & SMS
  • Power Dialer, Parallel Included
  • Speech Analytics Or CallHippo AI included
  • Priority Support
    1-hour response time guarantees, designated support team oversight, tailored proactive monitoring and 24/7 support.
  • Custom Reports
    Customised reports for tracking teams KPI's.
  • Custom Onboarding
    Personalised guidance for feature activation and better usage of core CallHippo features.
  • Custom data storage and API usage.
  • Developer Support
    Need Developer access for support required in software integration.
  • Dedicated Account Manager
  • Dedicated Compliance Support
    Tailored assistance from our Legal and Compliance teams to meet specific cybersecurity and documentation needs.

Traditional vs. VoIP Telephone Systems: Key Differences

Traditional telephone systems, also known as Public Switched Telephone Networks (PSTN), have been the standard for voice communication for decades. They rely on physical wires and circuits to transmit voice signals. In contrast, Voice over Internet Protocol (VoIP) systems use the internet to transmit voice data, converting analog signals into digital packets.

1. Infrastructure and Cost

Traditional Systems: Require extensive physical infrastructure, including copper wires and dedicated lines, leading to higher installation and maintenance costs.

VoIP Systems: Utilize existing internet connections, reducing the need for additional hardware and lowering overall expenses.

2. Scalability

Traditional Systems: Scaling up requires significant investment in new lines and equipment, making expansion costly and time-consuming.

VoIP Systems: Easily scalable; adding new users or lines can be done quickly without substantial additional costs.

3. Features and Functionality

Traditional Systems: Offer basic features like voice calling and voicemail but lack advanced functionalities.

VoIP Systems: Provide a wide range of features such as video conferencing, call forwarding, and integration with other business tools, enhancing communication efficiency.

4. Reliability and Quality

Traditional Systems: Generally offer reliable service with consistent call quality, as they are less dependent on internet connectivity.

VoIP Systems: Call quality can vary based on internet speed and stability; however, with a robust internet connection, VoIP can offer high-quality voice communication.

5. Flexibility and Mobility

Traditional Systems: Typically tied to a specific location, limiting mobility.

VoIP Systems: Allow users to make and receive calls from anywhere with an internet connection, providing greater flexibility.

Integrate with Your Preferred Apps

Integrate all the necessary tools from the CallHippo App Marketplace to further streamline your communication processes.

Frequently Asked Question

  • Yes, a VoIP phone system is perfect for businesses moving from PSTN. It’s more affordable, offers advanced features like call analytics, and works seamlessly with modern devices, enhancing communication.

  • VoIP services like CallHippo provide transparent pricing. However, businesses should check for additional costs, such as premium features, hardware upgrades, or international calling rates, which vary by provider.

  • Yes, many VoIP providers, including CallHippo, offer free trials or demos. This helps businesses explore features like call routing and integrations to ensure the service fits their needs.

  • Absolutely! VoIP systems, including CallHippo, integrate with popular CRMs like Salesforce and Zoho, helping businesses streamline customer management, improve productivity, and track communication history.

  • Yes, VoIP systems are versatile. With adapters or softphone apps, businesses can connect VoIP to existing hardware, saving costs and ensuring a smooth transition to modern telephony.

  • VoIP is cost-effective, scalable, and offers features like virtual numbers, call analytics, and integrations, making it the best VoIP for small businesses seeking modern communication tools.

  • Yes, most VoIP services, including CallHippo, support number portability. Businesses can easily keep their existing phone numbers, avoiding disruptions during the transition.

  • CallHippo excels with competitive pricing, user-friendly interfaces, and quick setup. It also offers advanced AI-powered features like sentiment analysis and topic extraction, making it a leading VoIP option.

  • Yes, VoIP systems are cloud-based, offering seamless communication for multi-location businesses. CallHippo provides centralized control and features like virtual numbers for different locations.

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