Virtual telephony is a radical buzzing trend that has created ripples in the corporate world. Switching to a hosted phone system has become a necessity in the digital age. It offers cost-effective business communication which is an array of innovative features that enhance work productivity.
Getting a VoIP phone number can keep a business running smoothly in any corner of the globe. With the advancement of globalization, organizations are not restricted to operate within a particular geographical domain anymore. Employees do not have to remain limited to a physical office location, and they can make or receive business calls even on the move.
Let us take the example of a company that has its headquarters in New Delhi, India. If this company wants to expand operations in the United Kingdom market, investing in a UK phone number will be the ideal solution. Getting an advanced UK phone number from a credible VoIP service provider will enable clients from London, Birmingham, or Cambridge to get in touch with support representatives from the company easily. They will just have to dial a local number to reach a call agent and get speedy service. A local VoIP phone number can help any business gain a positive reputation in an overseas market and compete effectively with local competition.
There is no doubt that traditional wired phone connections are becoming obsolete nowadays. Everyone wants to remain connected round the clock, and VoIP hosted phone systems are the best way to increase accessibility levels.
However, one nagging aspect often troubles most small business owners and demotivates them installing a business phone system is the installation part. Most of the people believe that business phone installation is a complicated process that takes a lot of time and effort. They also believe that VoIP phone systems are not user-friendly and highly technical in nature, which makes it necessary for users to undergo some kind of training before they will be able to use them seamlessly.
It is high time to dispel the myths that surround VoIP phone line installation. It is a simple process that hardly takes any time. Most VoIP phone service providers guide users through the step-by-step installation process so that they do not face any difficulties later on. Here are the various aspects to keep in mind that will make your VoIP installation:
Ensure to Fit the VoIP Setup Requirements: If you want to install a sophisticated hosted VoIP system, the very first step is to make sure that your office infrastructure meets all requirements. The most basic thing that you will require will be a high-speed internet connection. Another essential requirement is a modem – any DSL, cable or fiber-optic modem will be good to install a VoIP system. You will also need a reliable network router with built-in Ethernet ports. Another important decision is to choose the bandwidth requirements – this will depend on your expected call traffic and how many phone lines you are planning to set up. It is generally suggested to have a minimum of 100 kbps per VoIP phone line. This will make sure that your conversations are not disrupted due to low internet speed and provide you with apex audio call quality.
Choose A Reliable VoIP Phone Service Provider: This is definitely the most vital step in your VoIP installation process. If you choose wisely and invest in a credible VoIP phone service provider, you can rest assured that all installation aspects will be catered for in an effective manner. The main problem here is making the final choice, as the market is cluttered with many competing service providers. Organizations need to take time to scan the market and research all options before making a final decision. One smart move would be to look out reviews of other organizations that have trusted a particular VoIP phone service vendor to get to know about what to expect. Be sure to consider all important characteristics such as price, customization, scalability, after-sales service and customer service before taking a final call and choosing the best vendor to install your VoIP phone system.
Ensure That You Have Your VoIP Hardware: To ensure that your VoIP platform is installed successfully, without any technical glitches, it is imperative to have all the required physical equipment at hand. The best part about hosted VoIP systems is that having desk phones is not an absolute necessity, as users can also use hands-free headsets connected to a desktop computer. Also, if your organization is on a stringent budget, and doesn’t have extra money to spare, it is possible to keep an old analog phone desk phone and use a VoIP adapter.
It is very important to have all your hardware requirements purchased before deciding to have your VoIP phone line installed. If you do not have the ready equipment, it can lead to unnecessary delays in the installation process. So, talk to your service provider in advance so that you can cater to all the physical hardware, and ensure that your office phone system is installed without any interruptions.
Connect Your VoIP Phone System: This part is handled by your VoIP phone service provider where they will actually lay out the connection of your business phone system. The connection of your VoIP platform will depend on a number of aspects, most importantly the communication network infrastructure and cabling. Since most modern VoIP phones are plug and play, there is no requirement to unplug anything – users can simply make use of an Ethernet cable by plugging the phone into the nearest router.
It is better to have open communication with your VoIP service provider during the actual installation process. You must make all your requirements crystal clear to them such as model number of the phone, number of lines, essential business features, and security aspects. This will avoid any kind of confusion or miscommunication at a later stage and make sure that your organization receives the best possible service from your VoIP phone provider.
Provide Feedback and Check for Issues: VoIP installation is not the end of the road, rather it is the beginning of a long-term relationship. It is important to check how effective the platform is and keep an eye out for any potential problems that arise in the future. There is a long list of things that can go wrong with hosted VoIP systems such as broken voice quality, internet hang-ups, or constant dropping of calls. Make sure to collaborate with your VoIP phone service provider by giving them regular feedback and taking their help for any frequently arising issues. Regular maintenance and troubleshooting will aid in the seamless implementation of the new communication network, and make sure that it functions smoothly.
Most credible VoIP vendors have available staff members round the clock who will guide you through any problems and give superior customer service. The support representatives will identify the actual cause of the problem, and let you know how to resolve it instantly. They can also provide tutorials or tips on how to use all the advanced features of a VoIP business phone system so that all employees can utilize the platform in the best possible way.
Virtual telephony is a raging trend that definitely deserves to catch your attention right now! If you are still using the near-obsolete wired telephone systems, move on and get in touch with the best service providers to customize a VoIP hosted system for your organization.
Installation of VoIP business phone systems is a breeze – it’s quick, cost-effective and hassle-free. Do not let any preconceived notions about the installation process or maintenance delay you – go right ahead, and invest in an innovative office phone system. It will increase all bottom line profits, and help your organization reach the pinnacle of business success!