Best IVR System For Call Centers

Empower your customer support team with CallHippo’s bespoke IVR (Interactive Voice Response) System. Sign up today to help your customers achieve desired solutions to all their queries and issues in a timely and systematic manner.

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What is an IVR System?

Without involving ourselves into any technical definitions, Interactive Voice Response a.k.a. IVR simply means – help customers reaching to the right help.

We all have experienced an IVR system when we contact our network service provider like:

Press 1 To Know Your Current Plan

Press 2 To Know Your Data Balance

Press 3 To Talk To Our Customer Care Executive

An IVR is a prerecorded voice system which will help customers to reach to the right person or right department.

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What is Multi-level IVR System?

Multi-level IVR system is simply, IVR in IVR. When your queries are concentrated, companies assign a specific person or group to handle that issue. Let’s take a simple example of an ecommerce purchase. Suppose, you have bought a pair of jeans from an ecommerce store. Now, you want to track that product. You will call the customer care number, and IVR will be live:

We all have experienced an IVR system when we contact our network service provider like:

Press 1 – To know your account details

Press 2 – To know your purchase details

Press 3 – To cancel your order

Press 4 – To talk to our customer care executive

As you want to track your order, you will hit 2. Now, another IVR will be played, and this IVR will lead you to more focused solution.

Press 1 – To know Your recent purchase

Press 2 – To track your recent order

Press 3 – To change delivery address

Of course, you will press 2. So, multi level IVR system is designed to drive customers to a specific person who is assigned to solve that particular problem.

MORE Features

Power Dialer

Power Dialer

Deliver your daily calling commitments like a pro with CallHippo’s super-efficient Power Dialer function.

Smart Switch

Smart Switch

Multiple telephony providers before placing a call. You can now safely bid adieu to all your call connectivity issues.

Global Connect

Global Connect

Global Connect helps you know the right time to call your international clients.

Smart Call Forwarding

Smart Call Forwarding

Each user can choose to have calls forwarded to several phones, to remain reachable even on-the-go.

Call Transfer

Call Transfer

The Call Transfer feature allows you to redirect a connected call from your phone number to a team member.

Call Conference

Call Conference

It’s a feature that will enable you to add a third person to your two-way call and turn it into a 3-way conference.

Call Queuing

Call Queuing

A Call Queue places incoming call in a line when the agent is busy attending other customers.

Call Barging

Call Barging

Call Barging is when a supervisor who is silently monitoring the call decides to enter the conference bridge.

Call Recording

Call Recording

Record every call on each of your numbers to better monitor your performance as a team.

Voice Mail

Voice Mail

Receive voicemails by email in your inbox. Play them directly from your email.

Call Analytics

Call Analytics

Track your phone support performance. Measure the % of missed calls, call load of each teammate, etc.

On Hold Music

On Hold Music

On Hold Music from CallHippo is a great way to keep your callers happy and engaged while on hold or upload your own custom music.

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FREQUENTLY ASKED QUESTIONS ABOUT IVR SYSTEM

What is an IVR?

IVR is a technology where a recorded voice is used to note customer responses, and take relative actions. An IVR is generally used in customer support where it helps customers to reach to the right person.

What is an Inbound IVR?

An Inbound IVR means the system deals with only incoming calls. Usually, businesses use it for customer support where people can dial on toll free number and get relevant help.

What is an Outbound IVR?

An Outbound IVR means the system will dial only outgoing calls like survey, Notification calls, employee reviews, customer feedbacks etc.

How can I setup an IVR in Virtual Phone System?

In virtual phone system, setting up an IVR is very simple. Have a look:

What are the things to keep in mind while setting up an IVR System?

Here are the things to keep in mind before setting up an IVR:

  • Make sure to have limited and concentrated list of options.
  • Set up your options based on the priority of the customers.
  • The options should sound clear without any glitches.
  • Use language option if you reside in a country where multiple languages are spoken.
  • Give customers “expected wait time”.

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Utsav shah

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Last updated: October 28, 2020

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