What is an IVR System?
Without involving ourselves into any technical definitions, Interactive Voice Response a.k.a. IVR simply means – help customers reaching to the right help.
We all have experienced an IVR system when we contact our network service provider like:
To Know Your Current Plan
To Know Your Data Balance
To Talk To Our Customer Care Executive
An IVR is a prerecorded voice system which will help customers to reach to the right person or right department.
What is Multi-level IVR System?
Multi-level IVR system is simply, IVR in IVR. When your queries are concentrated, companies assign a specific person or group to handle that issue. Let’s take a simple example of an ecommerce purchase. Suppose, you have bought a pair of jeans from an ecommerce store. Now, you want to track that product. You will call the customer care number, and IVR will be live:
We all have experienced an IVR system when we contact our network service provider like
To know your account details
To know your purchase details
To cancel your order
To talk to our customer care executive
As you want to track your order, you will hit 2. Now, another IVR will be played, and this IVR will lead you to more focused solution.
To know Your recent purchase
To track your recent order
To change delivery address
Of course, you will press 2. So, multi level IVR system is designed to drive customers to a specific person who is assigned to solve that particular problem.
Deliver your daily calling commitments like a pro with CallHippo’s super-efficient Power Dialer function.
Multiple telephony providers before placing a call. You can now safely bid adieu to all your call connectivity issues.
Global Connect helps you know the right time to call your international clients.
Each user can choose to have calls forwarded to several phones, to remain reachable even on-the-go.
The Call Transfer feature allows you to redirect a connected call from your phone number to a team member.
It’s a feature that will enable you to add a third person to your two-way call and turn it into a 3-way conference.
A Call Queue places incoming call in a line when the agent is busy attending other customers.
Call Barging is when a supervisor who is silently monitoring the call decides to enter the conference bridge.
Record every call on each of your numbers to better monitor your performance as a team.
Receive voicemails by email in your inbox. Play them directly from your email.
Track your phone support performance. Measure the % of missed calls, call load of each teammate, etc.
On Hold Music from CallHippo is a great way to keep your callers happy and engaged while on hold or upload your own custom music.
Frequently Asked Questions
Here are the things to keep in mind before setting up an IVR:
- Make sure to have limited and concentrated list of options.
- Set up your options based on the priority of the customers.
- The options should sound clear without any glitches.
- Use language option if you reside in a country where multiple languages are spoken.
- Give customers “expected wait time”.
IVR is a technology where a recorded voice is used to note customer responses, and take relative actions. An IVR is generally used in customer support where it helps customers to reach to the right person.
An Inbound IVR means the system deals with only incoming calls. Usually, businesses use it for customer support where people can dial on toll free number and get relevant help.